User User Workflow User User Workflow connection profile connection profile User
The Workflow User, specified in each activity's connection profile, is the Laserfiche user that Workflow will use to make changes to a Laserfiche repository. The Workflow User must have sufficient rights and privileges (as defined in the Laserfiche Administration Console) to perform the actions requested by Workflow activities. The Workflow User specified in a business process connection profile must at least have access to the entries that will show the business process details.
Note: The Workflow User must be a Laserfiche user account. Workflow does not support using a domain user account in this role.
Note: When the Workflow User tries to make changes in a Laserfiche repository, its feature rights are ignored, and only its access rights and privileges will be respected.
The Workflow User does not require a named user license. Although, any user name and password can be used for the Workflow User, even that of a named user, we do not recommend making the Workflow User a licensed user.
Example: If a workflow contains the Rename Entry activity, the Workflow User must have sufficient rights to rename the entry in question.
Note: If the Workflow User's information (e.g., Laserfiche name or password) is changed in the Laserfiche Administration Console, any associated connection profiles must be updated. Failure to do so may cause your workflows to run incorrectly.
Recommendation: There may be additional overhead when signing in to a repository using a Laserfiche Directory Server user account. For best performance, specify a Laserfiche Server repository user account.